Digitise your front desk completely — visitors check in on a tablet or kiosk in under 60 seconds, hosts receive an instant WhatsApp alert, badges print automatically, and every visit is logged with photo and timestamp.
Blinkflow AI Visitor Management gives offices, factories, hospitals, schools, and co-working spaces a professional, contactless visitor experience — deployed and live in 2 days, no IT team needed.
See Blinkflow Visitor Management live in 30 minutes.
These are the problems Blinkflow Visitor Management solves from the first day it goes live.
Paper visitor books have illegible handwriting, missing details, and zero searchability. Finding who visited last Tuesday takes 10 minutes of flipping pages.
Every visitor arrival means a phone call to the host — who may be in a meeting, not pick up, or be unreachable. Visitors wait awkwardly at reception.
Security cannot see in real time who is currently on premises. If there's an emergency or audit, there is no reliable list of visitors inside the building.
Visitors who should sign NDAs or visitor agreements either don't, or sign paper copies that get lost. No digital record of who agreed to what, when.
Manual check-in — name, company, phone, ID, host name — takes 3–5 minutes per visitor. During peak hours, a queue builds at reception and visitors have a poor first impression.
Without a visitor badge, anyone can walk around your premises unchallenged. Security staff have no way to verify at a glance who is authorised and who is not.
The complete check-in experience from the visitor's perspective, running on a tablet at your reception.
Visitor taps their screen type: first-time visitor, returning visitor (auto-fills details), pre-registered (scan QR from WhatsApp), or delivery / contractor.
Visitor types their details. Returning visitors are auto-recognised by phone number — fields pre-fill and they skip to step 4. OTP verification optional for added security.
Visitor selects the person they are meeting from a searchable staff directory. Selects purpose: Meeting, Interview, Delivery, Vendor, Personal, or custom category.
Kiosk camera captures the visitor's photo. Optional ID card scan stores Aadhaar, PAN, or company ID for security-sensitive environments.
If your organisation requires an NDA or visitor policy acknowledgement, the document appears on-screen for digital signature. Stored permanently per visit record.
Badge prints instantly with visitor name, photo, host name, and visit date. Simultaneously, the host receives a WhatsApp message: "Rajan Kumar from ABC Corp is here to meet you."
Welcome to TechCorp India
Please check in at the kiosk
Step 2 of 5 — Your Details
Who are you here to meet?
Priya Sharma
Product Manager · Floor 3
Rahul Verma
HR Head · Floor 2
Ananya Menon
Sales Head · Floor 4
WhatsApp — Visitor Alert sent to Priya Sharma
Just now · Delivered
🔔 Visitor Arrived — TechCorp Front Desk
Hi Priya, Rajan Kumar from ABC Corp has checked in at reception at 2:34 PM.
Purpose: Meeting · Badge: VIS-20250626-047
No complex IT setup. No hardware procurement delay. A tablet, a badge printer, and 2 days.
Visitors check themselves in on a tablet mounted at reception — no receptionist interaction needed. Works on any iPad, Android tablet, or dedicated kiosk device.
The moment a visitor completes check-in, their host receives a WhatsApp message with visitor name, photo, company, purpose, and arrival time. Hosts can reply directly to let visitors know they're on the way.
Visitor badge prints automatically on completion of check-in — with name, photo, host name, visit date, badge ID, and QR code. Works with standard thermal label printers.
Hosts can pre-register expected visitors from the portal or Blinkflow app. Visitors receive a QR code on WhatsApp before arrival — scan at the kiosk for one-tap instant check-in.
Capture digital signatures on NDAs, visitor policies, health declarations, or any custom document — right on the check-in screen. Signed documents stored permanently per visit record.
Maintain a watchlist of blocked visitors. Any check-in attempt by a watchlisted person triggers an instant silent alert to security — without alerting the visitor.
Separate check-in flows for contractors, delivery personnel, and service vendors — with relevant fields for vehicle number, work order, and expected duration on premises.
Every visit is permanently logged with photo, timestamp, host, purpose, and duration. Searchable by date, visitor name, host, or purpose. Export for compliance audits anytime.
Manage visitor check-in across multiple office locations or campus gates from a single admin dashboard. Each location has its own kiosk, host list, and visitor log — all visible to central admin.
Corporate Offices
Client visits, interviews, vendor meetings
Factories and Manufacturing
Contractor and auditor tracking
Hospitals
Patient visitor management
Schools and Colleges
Parent and contractor check-in
IT Parks and Campuses
Multi-tenant and multi-gate visitor control
Co-Working Spaces
Member guest and walk-in management
The fastest go-live in the entire Blinkflow suite. A tablet, a printer, and our team — that's all it takes.
We configure your host directory, visitor categories, NDA document, badge template, and WhatsApp notification style.
Blinkflow kiosk app installed on your tablet, badge printer connected, and a test check-in completed to verify badge print and host alert.
30-minute walkthrough for your reception team on the admin dashboard: viewing logs, managing hosts, handling edge cases.
Kiosk placed at reception. First real visitor checks in, badge prints, host gets WhatsApp. Paper register retired.
Outcomes after switching to Blinkflow Visitor Management from paper registers.
What used to take 3–5 minutes of manual form-filling is done in under 60 seconds at the kiosk.
Every visitor arrival triggers an instant WhatsApp notification to the host — no receptionist call needed, no visitors left waiting.
Every visit logged with photo, timestamp, and host — instantly searchable. Ready for compliance audits and security reviews.
Setup, configuration, kiosk installation, printer connection, and staff training — all done in 2 working days.
Book a free 30-minute demo and see Blinkflow Visitor Management live — kiosk check-in, badge printing, and WhatsApp host alerts working together.
